Running a business is not a one-man army job; it’s teamwork. So, boosting your team productivity or employees’ productivity is essential to successfully completing tasks. If employees are productive, then it will be easier to achieve goals. Productivity also helps to boost morale, motivate the workplace, and create a better work culture or environment.
So, to boost your team’s productivity, you need to become an effective leader. You also need to give your team members space to grow, make mistakes, and learn. By encouraging them to collaborate, you can direct them to work on a common goal. This write-up will teach us the best 10 tips to boost team productivity.
Prioritize goals
Prioritizing your goals helps increase productivity within your team. After identifying priorities and starting to work toward them as a team, check in regularly to see if they need to shift or grow with your team’s abilities and your company’s goals. You need to be prepared, as deadlines can change. Also, be willing to adjust prioritization as needed.
Appreciate quality, not quantity
Recognition is essential when it comes to the workplace. So, while recognizing excellent work and contributions, try to focus on quality efforts rather than the quantity of a body of work. For example, consider if one of your team members answers many tickets but has a low customer satisfaction score. Your another team member who responds to fewer tickets but has a 100% customer satisfaction rating. In such a situation, it’s best to target your praise on the team member with higher-quality work. Never forget that quality is essential rather than quantity. By using this one of the best 10 tips to boost team productivity, you can incentivize that behavior for the rest of your team members.
Establish communication
Communication is essential to boost productivity. Your teammates should be able to talk to you about problems that they are facing. To establish communication, you need to be available to your team and make sure that they feel comfortable talking with you as well as other team members. So, practice clear and open communication with your team members and encourage them to share their thoughts and ideas.
Organize standing meetings
Standing meetings are essential for your team members to connect and share their work. Always remember that the more people talk about their projects, the more opportunities they have to get alternative perspectives and feedback. Your team members can improve and create even better work by getting diverse views on what could be improved or changed about a specific project.
While planning for a standup meeting, have an agenda and stick to it. Keep the meeting short and sweet. Ten to fifteen minutes is a perfect amount of time for a stand-up.
Establish a healthy work environment
You cannot expect a productivity boost if your team members are constantly worried or always on the edge of burnout. Encourage your team members to take breaks and create a team or company culture of balance. Even though it is necessary to check in on how projects are and ensure that they’re still on track, it’s equally essential to check in on how your team members are doing personally. Hence, I set aside time for one-on-ones to discuss personal life. If you encourage a life outside of work and ensure that your team members are taking time to enjoy it, they can come back to the office invigorated and ready to work hard.
Know your team’s strengths and weaknesses
Understanding your team’s strengths and weaknesses will help boost their productivity. So, spend some time speaking with the individuals on your team about what they love working on and where they feel are their most significant opportunities for improvement. For example, you may have a teammate who likes writing documentation and saved replies but dislikes triaging technical bugs or working with your database. As you know about this person’s strengths, you can give them projects where they manage the documentation or are responsible for ensuring that saved replies are up to date.
Be vulnerable and authentic
Create a trustworthy and honest environment within your team so people feel comfortable talking about what’s going on for them. You can start from the top by being honest and open about where you have opportunities or where you might have troubles. Being vulnerable with your team publicly shows them that admitting when you don’t know or need assistance is OK.
Leverage the right tools and technology
The lack of the right tools and technology can affect your team’s productivity. You should use tools that give a birds-eye view of everything your team is working on, both at the individual level and holistically. Even if you implement new tools, be flexible with policies and how you use the product. Definitely, it will take time to get used to new processes, and things will change as your team gets accustomed to using them.
Work with “Lead by example” style
Leading by example is a primary way of increasing productivity. If you expect your team members to perform a certain task, such as – showing up to work early, you must ensure that you show up to work early. If you lead by example, your employees will follow because you set the benchmark for the productivity you want from them.
Give feedback
Feedback is vital for your team, as it clarifies goals to achieve. Regularly giving feedback to your team will help them better understand what they’re working on. It will also motivate them to work even harder and be more productive. So, you can regularly host a feedback session and encourage a culture of open communication.
Last Thoughts
Less is more while trying to enhance your team’s productivity. If you put too much pressure on your team to boost output, you may burn them out. On the other hand, your team may lose enthusiasm about their projects, and productivity may drop if you’re too lackluster. You need to make your efforts to enhance productivity slowly and with control. Always remember that the more involved everyone feels in decision-making and action, the more productive they will be.
